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These frequently asked questions only pertain to the selection of permanent Federal electronic records in the custody of the Electronic Records Division and accessible via the National Archives Catalog.

Some of the electronic records files currently available for download consist of raw data. The data are in a software-independent format so you can use the records with your own software. Most of these files do not contain a contemporary standard file extension that indicates the format or type of file. These files are usually not appropriate for viewing within the browser.

The Technical Specifications Summary and technical documentation (see above) provide information about the format of the files. We suggest reviewing the Technical Specifications Summary and technical documentation before downloading the electronic records files. Depending on your browser, the option to save files identified as download only may appear as "Do you want to open or save this file?", "You have chosen to open:" or "Save As". We recommend you save the file to your computer and then open the file using the appropriate software available to you. If given the option, we suggest saving files that do not have a contemporary standard file extension as "All Files."

No. The catalog currently does not allow for downloading all the files or digital objects within a file unit or series at the same time. You have to go to each file unit description to download each file separately.

The Technical Specifications Summary (TSS) is a list or manifest of all the structured electronic records files available online for a series or file unit description. This list includes the technical metadata for each file, such as the byte count, file format, record length (for fixed-length records), number of records, and file identifiers and names. This technical metadata is usually needed for using the files after they have been downloaded. For example, technical metadata can help users determine the appropriate software to use with the file.

For some series of electronic records there may be supplemental documentation. Supplemental documentation consists of materials related to the electronic records, but usually not necessary for using or interpreting them. Examples of supplemental documentation include frequency counts, tabulations or other statistical reports, printouts of software programming, and printed narrative reports about or related to the records.

For series or files where the agency transferred code lists or other documentation in a database or other manipulable format, those files are available for downloading along with the other technical documentation files. In some cases, there are data files that also serve as code lists. These files may be listed as electronic records files instead of technical documentation files.

For the electronic records series also available for online search and record-level retrieval via the Access to Archival Databases (AAD) resource at www.archives.gov/aad, you can download the code lists from AAD in a comma-separated value (CSV) format.

Reference Services Electronic Records National Archives at College Park 8601 Adelphi Road College Park, MD 20740-6001 (301) 837-0470 email: cer@nara.gov October 2021 Electronic Records Main Page 2b1af7f3a8